Legal Policy

RoleCube operates the websites rolecube.com and app.rolecube.com. We do not operate any other site, and we will never ask you for a password or payment from any other domain.

3.1 What we own

RoleCube and everything that makes it work is protected intellectual property. That includes:

• the RoleCube name, logo, cube mark, brand colours and visual identity;
• the application source code, architecture, interface design and interaction patterns;
• all scenario content, including company settings, storylines, day structures, briefings, business documents, datasets, stakeholder personas, meeting scripts and meeting audio;
• the assessment layer, including marking rubrics, answer keys, expected outcomes, criterion descriptors, scoring weights, integrity checks and AI instructions; and
• all copy, illustration and marketing material across our sites and emails.

These are protected under UAE Federal Decree-Law No. 38 of 2021 on Copyright and Neighbouring Rights, UAE Federal Decree-Law No. 36 of 2021 on Trademarks, and equivalent laws internationally including the Berne Convention.

The RoleCube name and logo are unregistered trade marks. We claim rights in them at common law, and we may register them in future.

3.2 What you may do

Your account gives you a limited, personal, revocable licence to use RoleCube for your own training. You may take notes and quote short extracts for private study or genuine review and criticism, with attribution.

3.3 What you may not do

• copy, scrape, mirror, republish, sell or redistribute scenario content, datasets, rubrics, audio or evaluation output;
• use our brand, name or logo without written permission;
• register a domain, social account, app name or trade mark that is confusingly similar to ours;
• imply endorsement, partnership or affiliation with RoleCube where none exists; or
• use any part of RoleCube to build, train, fine-tune, benchmark or evaluate a competing product or an AI model.

For permission requests (press, partnerships, academic citation), write to legal@rolecube.com.

We respect intellectual property and expect our users to. If you believe material on RoleCube infringes your copyright, tell us and we will act.

4.1 How to submit a notice

Send the following to legal@rolecube.com with the subject line “Copyright notice”:

• your name, postal address, telephone number and email address;
• identification of the copyrighted work you say has been infringed, with evidence that you own it or are authorised to act for the owner;
• the exact location of the material on RoleCube, such as a URL, or enough detail for us to find it;
• a statement that you believe in good faith that the use is not authorised by the owner, its agent or the law;
• a statement that the information in your notice is accurate and that you are authorised to act; and
• your physical or electronic signature.

4.2 What we do

• We acknowledge within 5 working days and investigate.
• If the notice is valid, we remove or disable access to the material promptly and tell whoever posted it.
• We keep a record of every notice, our decision and our reasoning.
• We may suspend or terminate the account of a repeat infringer.

4.3 Counter-notice

If your material was removed and you believe that was a mistake or misidentification, send a counter-notice to the same address with your contact details, identification of the removed material and where it was, a statement under penalty of perjury that you believe in good faith it was removed by mistake, and your consent to the jurisdiction of the courts named in section 14. We will pass it to the complainant and may restore the material.

4.4 Bad-faith notices

Knowingly making a false claim of infringement, in either direction, may make you liable for damages. Please be sure before you file.

RoleCube is built on open-source software. We are grateful for it, and in several cases we are legally required to say so.

5.1 AI models

5.2 Software

RoleCube is built with these open-source packages, each used under its licence, along with their own dependencies:

The full licence text and copyright notice for any of these is available on request from info@rolecube.com.

5.3 Fonts and imagery

RoleCube uses artificial intelligence, and we think you should be able to see exactly where, without reading a contract to find out.

6.1 Where AI is used

6.2 What we commit to

• You are told where AI is used. The product says so next to where you message colleagues, ask questions in meetings and read your evaluation. No character is presented as a real person.
• Synthetic content is identified. Meeting audio and colleague replies are machine-generated, and we say so here and in the Help Centre.
• We do not train models on your data. Not your reports, not your messages, not your evaluations. While we use Google’s free Gemini service, Google itself may use what you type to improve its products; see the Privacy Notice.
• Your profile never reaches the AI. See the Privacy Notice for exactly what is and is not sent.
• Human review is available. You can ask a person to look at any evaluation again, and results our own checks consider unreliable are marked as provisional and flagged for a human check.
• Every AI feature degrades safely. If a model is unavailable, the product falls back to authored, deterministic behaviour rather than breaking or guessing.

6.3 Regulatory position

This statement, together with our in-product notices, is intended to meet the transparency obligations of Article 50 of the EU Artificial Intelligence Act (Regulation (EU) 2024/1689) for AI systems that interact directly with people and that generate synthetic audio and text.

The AI Act treats some education and employment uses as high risk, including systems used to evaluate learning outcomes in vocational training or the performance of workers. RoleCube is a self-directed training product: its results are not offered to employers or institutions for decisions about people. If that ever changes, we will assess the product against those rules first.

All scenario content on RoleCube is authored or reviewed by us. Every company, person, document and dataset in a scenario is fictional. Any resemblance to a real organisation, person or event is unintended.

What you write (your report, your messages and your meeting questions) is governed by the acceptable use rules in our Terms and Conditions. It is private to your account and is not shown to other users.

If you encounter content that is unlawful, offensive, discriminatory, or that appears to depict a real person or organisation, report it to security@rolecube.com. We investigate every report, and we will tell you the outcome.

We want RoleCube to be usable by everyone, including people using screen readers, keyboard navigation, magnification or reduced-motion settings.

8.1 What we do

• semantic HTML with meaningful headings, landmarks and labels;
• keyboard operability with visible focus indicators;
• respect for the operating system’s reduced-motion preference;
• text alternatives for meaningful images and icons;
• a full transcript of every scenario meeting, so audio is never the only route to the content;
• layouts that reflow rather than requiring horizontal scrolling.

8.2 Known limitations

RoleCube is designed primarily for desktop use. Some simulation tools, particularly the data query workspace, are difficult to use on a small screen, and we show a notice recommending a desktop browser.

We aim to meet the Web Content Accessibility Guidelines (WCAG) 2.2 at Level AA. We are partially conformant: we have not had RoleCube independently audited, and the limitations above are the ones we know about. Where a part of the product falls short, we would rather hear about it and fix it than have you work around it.

8.3 Tell us

If any part of RoleCube is difficult or impossible for you to use, email info@rolecube.com with what you were trying to do and what got in the way. We will respond within 5 working days and tell you what we can do.

If you find a security vulnerability in RoleCube, please tell us before you tell anyone else. We will not pursue legal action against researchers who act in good faith under this policy.

9.1 How to report

Email security@rolecube.com with a description of the issue, the steps to reproduce it, its potential impact, and any proof of concept. We will acknowledge within 3 working days, keep you updated, and credit you when the fix ships if you would like us to.

9.2 Please do

• give us reasonable time to fix the issue before disclosing it publicly;
• use only test accounts you own;
• stop as soon as you have confirmed a vulnerability exists.

9.3 Please do not

• access, modify or delete data belonging to anyone else;
• degrade the service, or run denial-of-service or automated load testing;
• use social engineering, phishing or physical attacks against our staff;
• demand payment in exchange for withholding disclosure.

A machine-readable pointer to this policy is published at /.well-known/security.txt, the convention researchers check first. We do not currently offer a paid bug bounty.

We may receive requests for user data from law enforcement, regulators or courts. Our approach:

• We require valid legal process. We do not hand over user data on an informal request. A request must come from an authority with jurisdiction over us and be properly issued.
• We disclose the minimum. We provide only what the order actually requires, and we challenge requests that are overbroad, vague or unlawful.
• We tell you. We notify the affected user before disclosing, unless we are legally prohibited from doing so or there is a genuine emergency involving risk to life.
• Emergencies. Where there is an imminent risk of death or serious physical harm, we may disclose the minimum necessary without prior notice, and will notify afterwards.
• We keep records of every request and our response.

Legal process should be served as set out in section 15.

RoleCube is subject to the sanctions and export control laws of the United Arab Emirates and the United Nations, and to those of other jurisdictions where they apply to our providers and technology.

You may not use RoleCube if you are located in, ordinarily resident in, or acting on behalf of a person in a comprehensively sanctioned territory, or if you are a designated person on an applicable sanctions list. By using RoleCube you confirm that you are not. We may suspend or refuse access where necessary to comply.

• Anti-bribery and corruption. We do not offer, give, solicit or accept bribes or improper payments, and we comply with UAE anti-bribery law and applicable international legislation.
• Anti-money laundering. We comply with applicable anti-money laundering and counter-terrorist financing requirements. RoleCube does not currently take payments; if it does, it will be only through regulated payment providers.
• Fair dealing. We describe RoleCube accurately, we do not make outcome guarantees we cannot support, and we do not use dark patterns to obtain consent or to keep you from leaving.

The full contractual disclaimers and liability limits are in sections 14 and 15 of our Terms and Conditions.

This Legal Policy is governed by the federal laws of the United Arab Emirates and the laws of the Emirate of Dubai. The courts of Dubai have exclusive jurisdiction, subject to the consumer protections described in section 20 of our Terms and Conditions.

Formal legal notices, legal process and copyright notices should be sent to:

Notices sent by email are treated as received on the next working day. Notices sent to any other address, or posted to social media, are not validly served.